Step 5: Informing mentoring pairs about their match

E-mails with the matches should be sent out relatively quickly.

 

Suggested e-mail for mentors:

 

Dear (mentor),

Thank you for volunteering as a mentor for our scheme.

We have now matched you to the following mentee:

Name:

Grade:

Placement:

Contact:

 

Please try and contact your mentee as soon as possible to arrange your first meeting.  We recommend at least 3 meetings during their placement.  In the first session please go through issues such as confidentiality, etc (as outlined in the flyer) with your mentee.

 

We believe that ongoing training and support for mentors are important aspects in ensuring the success of a mentoring scheme.  We are planning to arrange a mentoring workshop for our mentors in (2-3 months) and hope to see you there. 

 

However, in the meantime, if you have any questions or issues please do not hesitate to contact me.  I can also offer face-to-face supervision, or via phone or email.

 

We will issue a certificate of recognition at the end of your mentoring, on receipt of a logbook confirming that at least 3 sessions of mentoring have taken place and you have attended at least 1 mentoring skills/supervision workshop.

 

Once again, thank you for taking part in our scheme.  Best of luck in your mentoring relationship.

 

Suggested e-mail to mentee:

 

Welcome to trust/scheme:

Thank you for taking part in our Peer Mentoring Scheme.

Your allocated mentor is:

Name: 

Email:  

Grade: 

Current Placement:       

Location:            

Professional Interests: 

You have been matched, as best we could, on the basis of geographical locations of your work and your interests within and outside psychiatry.  Please get in touch with each other, say hello, exchange contact details and organise your first meeting. 

I have used the email addresses provided on the sign-up forms, but if these aren’t working, or aren’t convenient, do use alternatives.  If you have trouble contacting each other, let me know as soon as possible

If you have any questions about the scheme, please do not hesitate to contact me.

Once again, thank you for taking part in our scheme.  Best of luck in your mentoring relationship.

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